CLUB MATTERS

Club Manual

The GAA Club Manual is a resource for clubs to help club officers with general administration in the club. It contains advice and ideas on all aspects of club activity and replaces the Club Manual issued in 2003.

The manual is only available online and will be updated as required. Topics covered in the GAA Club Manual include:

  • Club Committee Structure
  • Club Officer Roles
  • Club Meetings
  • Membership and Registration
  • Games Development
  • Financial Matters
  • Club Property
  • Fundraising
  • Communication
  • I.T. in the Club
  • Inclusion in the GAA
  • Club Activity Checklist
Click on the following link To Access this manual GAA CLUB MANUAL
Club Constitution

The Club Constitution is the single most important document in the club and every club must adopt this in accordance with rule 3.5 of the GAA’s Official Guide (Treoraí Oifigiúil).

The club constitution provides a means whereby the GAA Club can be operated and managed by the Executive Committee of the club. The Constitution provides for control of the assets of the Club and the operation of activities within the Club regarding, membership, management structure, sub-committee structure, club property, AGM etc.

A club can make certain alterations to the constitution, but these must be passed by the County Committee.

Download a copy of the club constitution by clicking on the link below.

Club Membership

The GAA has the largest membership of any sports organisation in Ireland. When one becomes a member of a GAA club, they become part of the GAA family and part of a great community based organisation that continues to enhance the lives of so many people.

In order for one to become a member of the GAA (Association), one must first become a member of a GAA club. A person can apply for member ship of a club by completing the Full or Youth membership application form and forwarding it to the club Secretary for approval by the Club Executive Committee. Once a member, a person is then registered with the Association and provided with a membership number.

All club officers should be familiar with the rules governing club membership and the rules governing registration of members and players. This is an important consideration for clubs and every effort should be made to comply with all of the rules governing this topic.

Download the Full Membership & Youth Membership application forms.

Not a member? Why not join your local and/or a GAA club.

For more information click on the link below http://www.gaa.ie/clubzone/club-info/membership/

Player Transfers

The main source for information on Transfers is Chapter 6 of the Official Guide dealing with Playing Eligibility, Transfers and Declarations.

Club Transfers

Within a county (i.e. from one club to another but within the same County) – these are dealt with by the relevant County Committee; each County will have a Bye Law governing the transfer of their players within the County. A player must apply to the County Committee for a transfer and the County Committee will approve or reject a transfer based on their own Bye Laws. Further information from your County Committee.

From one club to another but within the same province – these are dealt with by the Connacht Council. A player wishing to do so must fill out an inter county transfer form, which can be downloaded from the ClubZone section of www.gaa.ie . Such transfers will require the approval signature of the Secretaries of the player’s current club and county, and those of the club and county he intends to join. Further information from the relevant provincial Council.

From one club to another but cross province – These transfers are dealt with by Croke Park and require the filling of the inter county transfer form referred to above. A transfer of this type will also require the approval signatures of the relevant Secretaries of the county and club that a player is leaving and those which he is joining.

As a general rule, players must be permanently resident in the County they are transferring to in order to obtain an inter-county transfer. There are, however, some exceptions as detailed in Chapter 6 of the Official Guide.

Playing Abroad

Information on playing abroad can be found on the clubzone section of www.gaa.ie where there is an FAQ on the matter for players who are emigrating. Temporary Transfers – known as Sanctions- can be obtained for players who only intend playing abroad for a short period of time (e.g. students on a working summer holiday to the States) while Weekend Authorizations allow players to assist a Club in New York or Europe for a single weekend without affecting their registration with their Club in Ireland. Further information in Chapter 6 of the Official Guide (Rule 6.13 – Playing in U.S.A./Canada/Australasia) and the official GAA website For more information pertaining to Player Transfers and Sanction, click on the link below http://www.gaa.ie/clubzone/transfers-and-sanctions/

Player Injury Fund

GAA Player Injury Fund The GAA has operated an Injury fund in one way or another since 1929. Through a process of constant review and frequent improvement, the Association continues to exercise concern for the welfare of members involved in our national games in various capacities. The mandatory benefit fund provides benefits to registered members playing the national games of Hurling, Gaelic Football, Handball and Rounders whose clubs are registered with the scheme. The GAA Injury Benefit Fund is a Self-funded benefit fund, funded entirely from GAA funds with no outside involvement. In effect it is a benefit scheme funded by members for the members. The Injury Scheme is not an Insurance Scheme and is therefore, not regulated by the Central Bank of Ireland .

As payments from the fund come directly from GAA funds, there is no Insurer involved with the fund. There is no legal obligation on the GAA to provide such a fund. Risk is an inherent factor in sport, as in life. When members voluntarily take part in Club activities, they accept the risks that such participation may bring. Legal representation is not required and there is strictly no legal expenses cover amongst the benefits provided. The GAA Injury Benefit Fund does not seek to compensate fully for injury but to supplement other Schemes such as Personal Accident or Health Insurance. The Injury Benefit Fund only provides cover for unrecoverable losses up to the limits specified. In summary, the GAA Injury Benefit Fund is in place to cover benefits which cannot be claimed elsewhere. Therefore, if a claimant is seeking to claim benefit from the fund, they must exhaust all other avenues before making a claim under the GAA Injury Benefit Fund.
Furthermore, the benefit fund should not be used as a guarantee for the payment of expenses. Ultimately, the responsibility to ensure that adequate cover is in place lies with the individual member, commensurate with his\her specific needs and members should not use the fund as their only recourse or be dependent on the fund to compensate them fully for any losses associated with the injury sustained.

Claims Information – General

  1. Willis have been retained as professional claims handlers and have responsibility for the day to day operation of the Scheme .
  2. In accordance with instructions from Cumann Lúthchleas Gael all queries and correspondence relating to any claim must be made through the Club Secretary (and County Secretary \Scheme administrator as appropriate) and not directly with Willis.
  3. If a player returns to play after an injury and he is re-injured a new claim form must be submitted. In other words, a new claim form must be submitted for each and every injury that occurs. Failure to do so may result in the non-payment of benefits.
  4. All payments in respect of claims will be made by Willis through the appropriate County Committee by electronic transfer.
  5. Once the payments are issued by Willis, it is up to the County to issue the payment to the club as per their procedures. No payments are issued directly by Willis to claimants.
  6. Under no circumstances will Willis accept requests for cheque payments to be issued.
  7. If a submitted claim is not fully documented, the necessary documents will be requested by Willis

For a more detailed view of the Player Injury Fund, click on the following link

http://www.gaa.ie/content/files/GAA%20Injury%20Benefit%20Fund%20Summary%20Document.pdf

The GAA Injury Benefit Fund Claim Form.

http://www.gaa.ie/content/documents/publications/insurance/2013-GAA-Injury-Claim-Form.pdf

For more information on the above contact the following:

Challenge & Tournament Games

The following are the rules pertaining to the organisation of Tournament & Challenge games.

Tournament Games

Rule 6.40- GAA Official Guide 2016.

(A) All Tournament games shall be sanctioned by the appropriate controlling authority, which will deal with any disciplinary matters arising.

(B) An Inter-County Tournament shall be limited to a maximum of four teams, except as otherwise permitted by Provincial or Central Council.

  • Sanction must be obtained from Provincial Council where teams are from one Province,
  • and from Central Council if teams are from more than one Province.

(C) An Inter-Club Tournament shall be limited to a maximum of eight teams, except as otherwise permitted by the Controlling Authority.
Sanction must be obtained as follows:

  • From the County Committee where teams are from within one County.
  • From the County Committees involved where teams are from more than one County, and in such circumstances the sanction of the Provincial Council or Central Council, as appropriate, must be obtained.

(D) All applications for the sanction of Tournaments which involve teams from outside a Club’s Own County must be recommended by the Home County Committee.

(E) A fee of €40 for an Inter-County Tournament and €20 for an Inter-Club Tournament shall be paid with the application.

(F) Units organising Tournament Games shall make application, in writing, to the appropriate authority/authorities in such time as to have permission granted or otherwise, seven days prior to the commencement date of the proposed Tournament. The Council or Committee-in-Charge may give authority to its Secretary to grant permissions. Where sanction is required from more than one Unit of the Association for a particular Tournament, notice should be given by the Applicant Unit, at or above the same time, directly to all relevant Units.

(G) The following details shall be included in an application:

  • The Names of the Competing Teams;
  • the Venue;
  • the names of neutral Referees- who shall be on the current and recognised List of Referees, at County/Provincial/National Levels, as appropriate.

(H) A Referee’s Match Report shall be submitted to the appropriate authority within three days of a game. When the Council or Committee-in-Charge deems it necessary, the Report shall be submitted within 24 hours.

(I) The above Rules apply to Seven-a-Side Competitions , with exception of the limitation of teams as specified in Section (C) above. The number of teams allowed in Seven-a-Side Competition is at the discretion of the appropriate Controlling Authority. These competitions shall be subject to the Rules of the Official Guide, and other relevant Rules drawn up by the Central Competitions Control Committee. No alteration in Rules governing discipline shall b e permitted.

(j) The above Rules are applicable to Juvenile Tournaments (involving players at under 16 age group or younger).

(K) Subsidiary Inter-County Competitions played at the beginning of the year shall be completed before the beginning of the respective National Leagues, or be completed later under Floodlights as mid week fixtures.

Failure to comply with any of the above Rule Provisions shall not affect Disciplinary Proceedings being taken, arising from a Game played .

Penalties:

For Organising an Unauthorised Tournament –

County – Fine €1,000
Club – Fine €500; Liable to a minimum Suspension of 8 weeks.

For Participation in Unauthorised Tournament –

County – Fine €500
Club – Fine €250
Team/Player – Liable to a minimum Suspension of 8 weeks.

Challenge Games

Rule 6.41- GAA Official Guide 2016

(A) All Challenge Games shall be sanctioned by the appropriate Controlling Authority, which will deal with any disciplinary matters arising.

(B) An Inter-County Challenge game shall be sanctioned by Provincial Council(s) and Central Council , as appropriate.

  • Sanction must be obtained from the Provincial Council where teams are from the one Province,
  • and from the appropriate Provincial Councils and Central Council where teams are from more than one Province.

After the conclusion of a National Hurling or Football League, an Inter-County Challenge Game in that code may not be played on a Saturday o r Sunday unless a Round of Adult Club Games is played in the Counties involved on the preceding Monday to Saturday inclusive, or is to be played on the Sunday i.e. the day after a Saturday Challenge Game. Permission for such proposed Challenge Games shall be refused by the Sanctioning Body unless it is satisfied that the condition above has been met, but special permission may be given in exceptional cases (e.g. for the Official Opening of a Ground).

(C) An Inter-Club Challenge Game shall be sanctioned by County Committee(s), Provincial Council(s) or Central Council .

  • Sanction must be obtained from the County Committee where the teams are from the one County,
  • from the County Committees and from the Provincial Council where the teams are from two or more Counties,
  • and Sanction must be obtained from the County Committees, from the appropriate Provincial Councils and from Central Council where the teams are from more than one Province.

(D) Units organising Challenge Games shall make applications, in writing , to the appropriate authority/authorities in such time as t o have permission granted or otherwise, two days prior to the date of the proposed game, (Comhairle Connacht),

The Council or Committee-in-Charge may give authority to its Secretary to grant permission.

Where sanction is required from more than one Unit of the Association for a particular Challenge Game, notice shall be given by the Applicant Units, at or about the same time, directly to all relevant Units.

(E) The following details shall be included in the application:

  • The Names of the Competing Teams;
  • the Venue;
  • the Name of the Referee- who shall be on the current and recognised List of Referees at County/Provincial/National Levels, as appropriate.
  • The Referee shall be neutral in the case of a Senior Inter-County Game.

(F) The Referee’s Match Report shall be submitted to t he appropriate authority within three days of the Game. When the Committee or Council-in- Charge deems it necessary, the Report shall be submitted within 24 hours.

(G) The above Rules are applicable to Juvenile Challenge games (players in the Under 16 age group or younger).

Failure to comply with any of the above Rule provisions shall not affect Disciplinary Proceedings being taken, arising from a Game played .

Penalties:
For a Unit participating in an unauthorised Challenge Game:
Fine –

  • County €250;
  • Club €100.

To download the appropriate forms for Tournaments & Challenges games click on the link below:

Rules Query & Discipline

Club
Secretary

OR
query from an individual

County Board
Secretary

Province
Secretary


Croke Park
Director General’s office

Draft Response on behalf of D,G OR
Seek direction from relevant CLG Department OR

Refer to Rules Advisory Committee/Coiste Bainistí

General Principles

  • Formal requests advice should only be dealt with when submitted by the Secretary of a given unit. [This is specifically to avoid the situation where BOTH a secretary and chairman (or other official) seek formal advice on the same matter from two different people]
  • Requests should be in writ [Formal advice should only be given in response to written queries. This is to avoid anyone trying to put a “spin” on advice received or being selective in what they are advised.]
  • Any advice or interpretations offered that are not in writing, should not be considered to the formal opinion of an officeholder or the GAA unit he/she represents.
  • It should be clear that all that is being given is the particular officeholders understanding of the rule. Formal Interpretations can only be provided via Ard Chomhairle as outlined in Riail 3.47 (T.O 2010) and should be submitted directly to the Ard Stiúrthóir.
  • Correspondence from club/county secretaries if by email should be from the official club/county Secretary’s GAA mail address; if by post they should be on official club/county headed paper
  • The facility should be left open to fast track any query (straight to Provincial or Central Council if affected by constraints) or the unavailability of a particular individual

Club

Rule queries should be directed to Co. Secretary from Club Secretary.

County

  • Secretary responds formally or
  • Passes query to Provincial Secretary

Provinces

  • Provincial Office contacted by County
  • Query directed to relevant officer
  • Response formulated by Secretary

Central Council 

  • Relevant Department provides answer or
  • Referred to Rules Advisory Committee

Personnel

  1. General Rules – T.NíRaghaill
  2. Club Rules/Constitution /Membership – T.NíRaghaill
  3. Disciplinary Rules/Playing Rules/Transfers – F. MacGiolla
  4. Trustee/Club property – C.Ní Shlataire/T. Ó Riain
  5. College Eligibility – G.Mac Dabhéid/F.MacGiolla
  6. Specifications (goal posts, helmets, balls etc ) P. Ó Dálaigh
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